06-15-2013, 01:20 AM
Here is an outline for a never written guide.
HOW TO PLAN AND CONDUCT REENACTMENT EVENTS
Introduction
Chapter Index
Select Event Organizer and host unit
Select event type:
Public display (May include drill and or combat demonstrations)
School visit
Parade
Full Immersion with or without Reenactor Combat (Needlefelt)
Road March
Filming/Theater Production or Passion Play
Identify Location and restrictions and site coordination:
Camp Site
Support facillites
Parking
Contacting site manager/host agency with plans
Adjusting preconceived plans to match requirements of host
Preliminary contact with attending group(s)
Getting a head count and relaying it to host
Acquiring/appointing Leadership roles to handle site organization and administration:
Safety preliminary rules officer
Supply acquisition and transport officer
Site survey and layout officer
Site Maintenance and Cleanup Officer
Event Activity Schedules:
Subevents
Planning a schedule of subevents
Break schedule for attendees (Esp at public events)
Identify costs:
Ground rental
Facillites
Expendables
Reenactor travel pay
Insurance
Construction
Cleanup
Select non-conflicting dates:
Other major National and Regional events
Major "at home" holidays
School attendance dates
Poor Weather periods
Identify funding source(s)
Sponsoring town or event
Unit funds
Reenactor contributions
Public entry fees or Donations
Sales of souvenirs
Advertise event/recruit participating units
News Media
Email Units
Yahoo Groups
Forums
Social Networking sites
Plan Logistical support including
Water
Latrines
Food
Deciding on what kinds of provisions will be furnished or brought by groups/attendees
Menu and special food needs for members
Firewood
Construction
Signage
Site cleanup
First Aid and Medical Evacuation
Site Security
* Props, backdrops, scripts (if any)
Safety Planning
Combat safety
Medical response
Threatening Weather Shelter
Law Enforcement and Terrorist threat
Fire Safety
Establish task completion timelines
By <date> we need to have the <whatever> committed.
By <date> we need to have the <materials> assembled and on hand.
By <date> we have to have the following information/authorization signed and returned
Activities for children
Kids Legion Drill
Summer Day Camps
School Presentations
Filming and the Movie Industry
Reenactor Film Projects
Commercials
Independent Films
Studio Feature Films
Sample Forms
Registration
Liability Wavier
After Action Reviews
Sample Display Event Programs
Sample Needlefelt Battle Scenarios
Sample Needlefelt Combat Rules
HOW TO PLAN AND CONDUCT REENACTMENT EVENTS
Introduction
Chapter Index
Select Event Organizer and host unit
Select event type:
Public display (May include drill and or combat demonstrations)
School visit
Parade
Full Immersion with or without Reenactor Combat (Needlefelt)
Road March
Filming/Theater Production or Passion Play
Identify Location and restrictions and site coordination:
Camp Site
Support facillites
Parking
Contacting site manager/host agency with plans
Adjusting preconceived plans to match requirements of host
Preliminary contact with attending group(s)
Getting a head count and relaying it to host
Acquiring/appointing Leadership roles to handle site organization and administration:
Safety preliminary rules officer
Supply acquisition and transport officer
Site survey and layout officer
Site Maintenance and Cleanup Officer
Event Activity Schedules:
Subevents
Planning a schedule of subevents
Break schedule for attendees (Esp at public events)
Identify costs:
Ground rental
Facillites
Expendables
Reenactor travel pay
Insurance
Construction
Cleanup
Select non-conflicting dates:
Other major National and Regional events
Major "at home" holidays
School attendance dates
Poor Weather periods
Identify funding source(s)
Sponsoring town or event
Unit funds
Reenactor contributions
Public entry fees or Donations
Sales of souvenirs
Advertise event/recruit participating units
News Media
Email Units
Yahoo Groups
Forums
Social Networking sites
Plan Logistical support including
Water
Latrines
Food
Deciding on what kinds of provisions will be furnished or brought by groups/attendees
Menu and special food needs for members
Firewood
Construction
Signage
Site cleanup
First Aid and Medical Evacuation
Site Security
* Props, backdrops, scripts (if any)
Safety Planning
Combat safety
Medical response
Threatening Weather Shelter
Law Enforcement and Terrorist threat
Fire Safety
Establish task completion timelines
By <date> we need to have the <whatever> committed.
By <date> we need to have the <materials> assembled and on hand.
By <date> we have to have the following information/authorization signed and returned
Activities for children
Kids Legion Drill
Summer Day Camps
School Presentations
Filming and the Movie Industry
Reenactor Film Projects
Commercials
Independent Films
Studio Feature Films
Sample Forms
Registration
Liability Wavier
After Action Reviews
Sample Display Event Programs
Sample Needlefelt Battle Scenarios
Sample Needlefelt Combat Rules
John Kaler MSG, USA Retired
Member Legio V (Tenn, USA)
Staff Member Ludus Militus https://www.facebook.com/groups/671041919589478/
Owner Vicus and Village: https://www.facebook.com/groups/361968853851510/
Member Legio V (Tenn, USA)
Staff Member Ludus Militus https://www.facebook.com/groups/671041919589478/
Owner Vicus and Village: https://www.facebook.com/groups/361968853851510/