Event planning resources,& college Classics guide - Printable Version +- RomanArmyTalk (https://www.romanarmytalk.com/rat) +-- Forum: Reenactment (https://www.romanarmytalk.com/rat/forumdisplay.php?fid=5) +--- Forum: Roman Re-Enactment & Reconstruction (https://www.romanarmytalk.com/rat/forumdisplay.php?fid=26) +--- Thread: Event planning resources,& college Classics guide (/showthread.php?tid=22770) Pages:
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Event planning resources,& college Classics guide - richsc - 06-13-2013 Greetings! As fellow reenactors I wanted to get your thoughts on this idea I have started. It is likely much easier in Europe to get interested people to show up and to participate, but over here it is a continual struggle. One thing that is missing is a central repository of information that can get everyone up to a similar level of knowledge quickly. My goal was to write down in a useful format the information we need to put on events, who to contact, possible interests, the context for resources and links between them. Though not entirely sure how to describe it, it is a visual map providing an inventory and context of the resources associated with Classical studies and activities in the Washington/VA/Md area, from schools to gov't support. The idea is to have both a comprehensive list of everyone in the area who touches classical themes and to show the context in which they work, relations to other groups, etc. The link below should take you to a webpage and pull up 'the Brain' which is the actual work. http://webbrain.com/brainpage/brain/99DF52A9-DEF8-D4CA-1A36-8AD626A67A25 How it works: it looks initially like just a hierarchy of items. Click on any one and the entire diagram (aka 'plex') shifts to put that 'thought' front and center. You can follow that up and down. But you can also see how any particular thought relates to other thought by a 'jump' sideways. Use the search box in the lower left and put in VGLA and see what you get. It is a work in progress, so will be refined continually: I add new elements every day, and it will be reorganized periodically. Comments, suggestions, etc all welcome. Since it is a free software and read only they don't allow multiple editors so I have to make all changes. Thanks Richard Campbell Visual data for event planners - jkaler48 - 06-13-2013 When ready the link needs to easy to find. Pinned at the top of the reenactment section of RAT perhaps and also posted prominently elsewhere like on LM and reneactor .net A catchy name for the resource would help also. Visual data for event planners - Flavivs Aetivs - 06-13-2013 MOVED AND STICKIED Visual data for event planners - richsc - 06-14-2013 For those who have done this, take a look at "Events/planning elements" and let me know if you have any suggestions based on your experiences. Visual data for event planners - jkaler48 - 06-15-2013 Here is an outline for a never written guide. HOW TO PLAN AND CONDUCT REENACTMENT EVENTS Introduction Chapter Index Select Event Organizer and host unit Select event type: Public display (May include drill and or combat demonstrations) School visit Parade Full Immersion with or without Reenactor Combat (Needlefelt) Road March Filming/Theater Production or Passion Play Identify Location and restrictions and site coordination: Camp Site Support facillites Parking Contacting site manager/host agency with plans Adjusting preconceived plans to match requirements of host Preliminary contact with attending group(s) Getting a head count and relaying it to host Acquiring/appointing Leadership roles to handle site organization and administration: Safety preliminary rules officer Supply acquisition and transport officer Site survey and layout officer Site Maintenance and Cleanup Officer Event Activity Schedules: Subevents Planning a schedule of subevents Break schedule for attendees (Esp at public events) Identify costs: Ground rental Facillites Expendables Reenactor travel pay Insurance Construction Cleanup Select non-conflicting dates: Other major National and Regional events Major "at home" holidays School attendance dates Poor Weather periods Identify funding source(s) Sponsoring town or event Unit funds Reenactor contributions Public entry fees or Donations Sales of souvenirs Advertise event/recruit participating units News Media Email Units Yahoo Groups Forums Social Networking sites Plan Logistical support including Water Latrines Food Deciding on what kinds of provisions will be furnished or brought by groups/attendees Menu and special food needs for members Firewood Construction Signage Site cleanup First Aid and Medical Evacuation Site Security * Props, backdrops, scripts (if any) Safety Planning Combat safety Medical response Threatening Weather Shelter Law Enforcement and Terrorist threat Fire Safety Establish task completion timelines By <date> we need to have the <whatever> committed. By <date> we need to have the <materials> assembled and on hand. By <date> we have to have the following information/authorization signed and returned Activities for children Kids Legion Drill Summer Day Camps School Presentations Filming and the Movie Industry Reenactor Film Projects Commercials Independent Films Studio Feature Films Sample Forms Registration Liability Wavier After Action Reviews Sample Display Event Programs Sample Needlefelt Battle Scenarios Sample Needlefelt Combat Rules Visual data for event planners - richsc - 06-15-2013 That's excellent! It should be part of everyone's first thoughts. Visual data for event planners - Flavivs Aetivs - 06-15-2013 Quote:Here is an outline for a never written guide. You should add "Full Immersion" for events like Lafe, and "Public Display" for things like Castra Romana (Set up all our tents and ballisate and stuff but no combat). Visual data for event planners - jkaler48 - 06-15-2013 Thanks revised as you suggest. Visual data for event planners - richsc - 06-16-2013 A comment from the American Classical League prompted me to rearrange it so the it does not appear to be limited to the Washington area. The software is very flexible, so one item can have multiple "parents" as well as multiple "children". The software itself is called "the brain" and there is a free client version at Http://www.thebrain.com And, now that it represents resources by region, I welcome suggestions for additions in your areas. Visual data for event planners - richsc - 06-21-2013 It is now expanded nationally and internationally. And, Bishop and Coulston are now in there. Visual data for event planners - richard robinson - 06-27-2013 "Safety Planning Combat safety Medical response Threatening Weather Shelter Law Enforcement and Terrorist threat Fire Safety" We usually have to provide risk assessments, down to fire and flood and evac points.also as far as pitching tents/tent ropes as a trip hazard and ways of restricting public access to "live weapons". Usually risk assessments in the form of tables and maps- which as Romans should be easily able to provide? :-) but i guess u knew that stuff regards Richard Visual data for event planners - richsc - 07-20-2013 An update. I have been adding the faculty of every college and university that offers classics and tagging them with their specialties. You can search and find faculty across all universities who have research or teaching interests in " archaeometry" or "military history" or "epigraphy" for example. Visual data for events and promotion of classics - richsc - 08-05-2013 I counted up and have progressed into an inventory of 200+ classics departments across the US, and will be adding others, plus a list of all the faculty, about 1000+, and all their interests. Lot of typing. the 50 or so terms that I have settled upon just kept cropping up, rather being my description. Visual data for events and promotion of classics - Flavivs Aetivs - 08-05-2013 Cool. Looking forward to the updates. Visual data for events and promotion of classics - richsc - 08-05-2013 Thanks. I am at a point where adding in related faculty departments, eg archaeology, art and history, make sense. Some, but not all, schools mention these adjunct resources as another reason for choosing them. Some schools bridge this by offering cross-registration: Haverford and Bryn Mawr, for example. Suggestions along these lines would be welcome. I found the one above indirectly. |