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Greetings! As fellow reenactors I wanted to get your thoughts on this idea I have started. It is likely much easier in Europe to get interested people to show up and to participate, but over here it is a continual struggle. One thing that is missing is a central repository of information that can get everyone up to a similar level of knowledge quickly.

My goal was to write down in a useful format the information we need to put on events, who to contact, possible interests, the context for resources and links between them.

Though not entirely sure how to describe it, it is a visual map providing an inventory and context of the resources associated with Classical studies and activities in the Washington/VA/Md area, from schools to gov't support. The idea is to have both a comprehensive list of everyone in the area who touches classical themes and to show the context in which they work, relations to other groups, etc. The link below should take you to a webpage and pull up 'the Brain' which is the actual work.

http://webbrain.com/brainpage/brain/99DF...D626A67A25

How it works:
it looks initially like just a hierarchy of items. Click on any one and the entire diagram (aka 'plex') shifts to put that 'thought' front and center. You can follow that up and down. But you can also see how any particular thought relates to other thought by a 'jump' sideways. Use the search box in the lower left and put in VGLA and see what you get.

It is a work in progress, so will be refined continually: I add new elements every day, and it will be reorganized periodically.

Comments, suggestions, etc all welcome. Since it is a free software and read only they don't allow multiple editors so I have to make all changes.

Thanks

Richard Campbell
When ready the link needs to easy to find. Pinned at the top of the reenactment section of RAT perhaps and also posted prominently elsewhere like on LM and reneactor .net A catchy name for the resource would help also.
MOVED AND STICKIED
For those who have done this, take a look at
"Events/planning elements" and let me know if you have any suggestions based on your experiences.
Here is an outline for a never written guide.
HOW TO PLAN AND CONDUCT REENACTMENT EVENTS

Introduction

Chapter Index

Select Event Organizer and host unit

Select event type:
Public display (May include drill and or combat demonstrations)
School visit
Parade
Full Immersion with or without Reenactor Combat (Needlefelt)
Road March
Filming/Theater Production or Passion Play

Identify Location and restrictions and site coordination:
Camp Site
Support facillites
Parking
Contacting site manager/host agency with plans
Adjusting preconceived plans to match requirements of host
Preliminary contact with attending group(s)
Getting a head count and relaying it to host

Acquiring/appointing Leadership roles to handle site organization and administration:
Safety preliminary rules officer
Supply acquisition and transport officer
Site survey and layout officer
Site Maintenance and Cleanup Officer

Event Activity Schedules:
Subevents
Planning a schedule of subevents
Break schedule for attendees (Esp at public events)

Identify costs:
Ground rental
Facillites
Expendables
Reenactor travel pay
Insurance
Construction
Cleanup

Select non-conflicting dates:
Other major National and Regional events
Major "at home" holidays
School attendance dates
Poor Weather periods

Identify funding source(s)
Sponsoring town or event
Unit funds
Reenactor contributions
Public entry fees or Donations
Sales of souvenirs

Advertise event/recruit participating units
News Media
Email Units
Yahoo Groups
Forums
Social Networking sites

Plan Logistical support including
Water
Latrines
Food
Deciding on what kinds of provisions will be furnished or brought by groups/attendees
Menu and special food needs for members
Firewood
Construction
Signage
Site cleanup
First Aid and Medical Evacuation
Site Security
* Props, backdrops, scripts (if any)


Safety Planning
Combat safety
Medical response
Threatening Weather Shelter
Law Enforcement and Terrorist threat
Fire Safety

Establish task completion timelines
By <date> we need to have the <whatever> committed.
By <date> we need to have the <materials> assembled and on hand.
By <date> we have to have the following information/authorization signed and returned

Activities for children
Kids Legion Drill
Summer Day Camps
School Presentations

Filming and the Movie Industry
Reenactor Film Projects
Commercials
Independent Films
Studio Feature Films

Sample Forms
Registration
Liability Wavier

After Action Reviews

Sample Display Event Programs

Sample Needlefelt Battle Scenarios

Sample Needlefelt Combat Rules
That's excellent! It should be part of everyone's first thoughts.
Quote:Here is an outline for a never written guide.
HOW TO PLAN AND CONDUCT REENACTMENT EVENTS
[spoiler]
Introduction

Chapter Index

Select Event Organizer and host unit

Select event type
Public display
School visit
Parade
Reenactor Combat (Needlefelt)
Road March
Filming/Theater Production or Passion Play

Identify Location and restrictions and site coordination
Camp Site
Support facillites
Parking
Contacting site manager/host agency with plans
Adjusting preconceived plans to match requirements of host
Preliminary contact with attending group(s)
Getting a head count and relaying it to host

Acquiring/appointing Leadership roles to handle site organization and administration
Safety preliminary rules officer
Supply acquisition and transport officer
Site survey and layout officer
Site Maintenance and Cleanup Officer

Event Activity Schedules
Subevents
Planning a schedule of subevents
Break schedule for attendees (Esp at public events)

Identify costs
Ground rental
Facillites
Expendibles
Reenactor travel pay
Insurance
Construction
Cleanup

Select nonconflicting dates
Other major National and Regional events
Major "at home" holidays
School attendance dates
Poor Weather periods

Identify funding source(s)
Sponsoring town or event
Unit funds
Reenactor contributions
Public entry fees or Donations
Sales of souveniers

Advertise event/recruit participating units
News Media
Email Units
Yahoo Groups
Forums
Social Networking sites

Plan Logistical support including
Water
Latrines
Food
Deciding on what kinds of provisions will be furnished or brought by groups/attendees
Menu and special food needs for members
Firewood
Construction
Signage
Site cleanup
First Aid and Medical Evacuation
Site Security
* Props, backdrops, scripts (if any)


Safety Planning
Combat safety
Medical response
Threatening Weather Shelter
Law Enforcement and Terrorist threat
Fire Safety

Establish task completion timelines
By <date> we need to have the <whatever> committed.
By <date> we need to have the <materials> assembled and on hand.
By <date> we have to have the following information/authorization signed and returned

Activities for children
Kids Legion Drill
Summer Day Camps
School Presentations

Filming and the Movie Industry
Reenactor Film Projects
Commercials
Independent Films
Studio Feature Films

Sample Forms
Registration
Liability Wavier

After Action Reviews

Sample Display Event Programs

Sample Needlefelt Battle Scenarios

Sample Needlefelt Combat Rules[/spoiler]

You should add "Full Immersion" for events like Lafe, and "Public Display" for things like Castra Romana (Set up all our tents and ballisate and stuff but no combat).
Thanks revised as you suggest.
A comment from the American Classical League prompted me to rearrange it so the it does not appear to be limited to the Washington area. The software is very flexible, so one item can have multiple "parents" as well as multiple "children".

The software itself is called "the brain" and there is a free client version at

Http://www.thebrain.com

And, now that it represents resources by region, I welcome suggestions for additions in your areas.
It is now expanded nationally and internationally. And, Bishop and Coulston are now in there.
"Safety Planning
Combat safety
Medical response
Threatening Weather Shelter
Law Enforcement and Terrorist threat
Fire Safety"
We usually have to provide risk assessments, down to fire and flood and evac points.also as far as pitching tents/tent ropes as a trip hazard and ways of restricting public access to "live weapons". Usually risk assessments in the form of tables and maps- which as Romans should be easily able to provide? :-) but i guess u knew that stuff

regards
Richard
An update. I have been adding the faculty of every college and university that offers classics and tagging them with their specialties. You can search and find faculty across all universities who have research or teaching interests in " archaeometry" or "military history" or "epigraphy" for example.
I counted up and have progressed into an inventory of 200+ classics departments across the US, and will be adding others, plus a list of all the faculty, about 1000+, and all their interests. Lot of typing. the 50 or so terms that I have settled upon just kept cropping up, rather being my description.
Cool. Looking forward to the updates.
Thanks. I am at a point where adding in related faculty departments, eg archaeology, art and history, make sense. Some, but not all, schools mention these adjunct resources as another reason for choosing them. Some schools bridge this by offering cross-registration: Haverford and Bryn Mawr, for example. Suggestions along these lines would be welcome. I found the one above indirectly.
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